BMS Maintenance Specification

Building Management System Maintenance Specification

Generally, the only reference document that a building owner has is the contractors own fee proposal. A BMS specific maintenance specification provides ownership and accountability to the BMS contractor.

A periodic preventative maintenance contract may have been appropriate 20 years ago, but provides almost zero value. A complete maintenance strategy overhaul and mindset change is required to realise year on year improvements. 

BMS Independent Consultant Maintenance Specification

Specification Contents

  • Copy write notice ©
  • Introduction
  • Overview
  • Compliance
  • Approved BMS Suppliers
  • Organisational chart
  • KPI’s (Key Performance Indicators) 
  • Energy Efficiency
  • Reporting
  • Health and safety
  • Risk mitigation matrix
  • Change management
  • Personal
  • Cost rates
  • Planned maintenance schedule
  • Task lists
  • Point to point service records
  • Software application schedule
  • Project work
  • Energy Management System
  • Metering
  • Analytics
  • Graphics
  • Trends
  • Alarms
  • User Accounts & Passwords
  • Time schedules
  • History storage
  • Time synchronization
  • Remote access
  • Automatic Database Backup
  • Tuning
  • Operation and maintenance manuals
  • Training
  • Calibrated equipment
  • Spare parts
  • Appendix A – Point to point service sheet
  • Appendix B – Task check sheets

When I first created the structure of the maintenance specification, I realised that the included scope was going to significantly increase the annual maintenance contract value, perhaps even double it. This was obviously a major issue with the solution I was working on.

The real value of the specification is in how it restructures the maintenance plan to 'free up' blocks of time to include the additional scope without increasing the annual contract value.    

Please contact me to order your BMS specific maintenance specification. 


See more on the HOME page. 








Bryce Anderson